Administrative Specialist - Health and Human Services
Scott County, Minnesota
About the role
Performs responsible and varied technical and administrative work to support staff and programs requiring the exercise of independent judgement. Provides general or routine information to staff, clients, leadership, general public, and local, state, and federal agencies.
The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification
ESSENTIAL DUTIES
- Answers incoming calls, answering general and routine questions, routes calls to proper party, maintains knowledge of department and unit functioning in order to receive and direct callers.
- Performs duties of receptionist by answering and routing calls and faxes, greeting and assisting visitors, providing general information and referrals, and notifying staff of appointments and walk-ins.
- Processes incoming documents, forms, and other materials and reviews for completion; works with client to ensure missing information is collected; provides clients and residents with general program and application information.
- Uses various computer programs and systems for data entry, reporting, report reconciliation, tracking, and financial record keeping; sets up client files and maintains client data in databases; scans and electronically files documents.
- Develops, revises, and maintains supply of forms, brochures, manuals, procedures, and other documents.
- Assists with special projects, development and revision of brochures and manuals, file and office organization, forms creation and supply maintenance, ongoing program reporting, etc. such as supporting system implementations.
- Maintains schedule for record retention and destruction; researches and validates prior to destruction; purges files and all related materials per schedule and logs all destroyed files; processes requests for document retrieval from offsite storage
- Processes purchase orders and procurement card payment for staff and programs as established by policy and procedure
- Compiles, codes, and reconciles financial documents; collects and documents payments received
- Troubleshoots office equipment and system issues and serves as liaison between and/or subject matter expert for staff, departments, and vendors; submits repair/service requests as needed
- Provides office support such as filing, copying, and ordering of supplies, equipment, and support services for clients and staff.
- Processes all incoming and outgoing mail; opens, stamps, sorts, and distributes all documents.
- Assists with preparation of case files for transfer to other counties and/or for auditing purposes.
- Responds to records requests; compiles and organizes documents, redacts confidential data as dictated by statute.
- Provides support and assists with onboarding process for new staff.
- Schedules designated meetings and takes meeting and informational notes for meetings as required or assigned.
- Provides back-up coverage to other work units or front desks
- Works the hours and/or shifts assigned and begins and ends work on time.
- Performs other related duties as required or assigned.
MINIMUM QUALIFICATIONS
Requires equivalency of high school graduation and two years responsible administrative work. The incumbent shall provide a reliable means of transportation for the performance of work responsibilities.
SUPERVISORY CONTROLS
The employee is under general supervision from a supervisor or director and receives work assignments from multiple staff and direction in the form of verbal or written instructions. Work is typically performed according to established procedures. Employee uses judgment in applying procedures, setting priorities and work sequences. Work is reviewed by another step in the administrative process or by an immediate supervisor.
CORE COMPETENCIES AND ABILITIES
- Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.
- Communication - Is always clear about what we're doing and why we're doing it.
- Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.
- Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.
- Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.
- Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.
- Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.
- Knowledge – Knowledge of policies, practices, and services of the organization.
Full posting and application: https://scottcountymn.wd12.myworkdayjobs.com/Careers/job/Shakopee-MN/Administrative-Specialist---Health-and-Human-Services_26-0116
HOW TO APPLY
https://scottcountymn.wd12.myworkdayjobs.com/Careers/job/Shakopee-MN/Administrative-Specialist---Health-and-Human-Services_26-0116
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Posted
09/28/2026
Website
https://www.scottcountymn.gov/
Functions
Administration, Program Admin/Management
Industries
Government/Politics, Public Health, Social Services
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Questions about this role
Who is hiring for the Administrative Specialist - Health and Human Services role?
Scott County, Minnesota is hiring a Administrative Specialist - Health and Human Services, based in Shakopee, MN. The posting was placed by the organization hiring or the search firm it retained, not copied from another board.
Where is the Administrative Specialist - Health and Human Services job located?
Shakopee, MN. This position is on-site.
Is the Administrative Specialist - Health and Human Services role remote, hybrid or on-site?
This role is on-site. The person hired is expected to work from the location named in the posting.
What does the Administrative Specialist - Health and Human Services role pay?
This posting does not state a salary. Where an organization gives us a figure we publish it, and we do not estimate one.
How do I apply for the Administrative Specialist - Health and Human Services role?
Apply directly to Scott County, Minnesota through the link on this page. The application goes to the employer, not to us, and we do not sit in the middle of it.
Will an algorithm screen out my application?
Not here. ExecSearches does not run resumes through automated screening and does not reject anyone by software. Every posting on this board is reviewed by a person before it goes live, and expired duplicates are taken down.
When was the Administrative Specialist - Health and Human Services job posted?
This role was posted on October 8, 2026.
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